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FAQ's
Registration •
Cancellation of Registration
• Payments •
Abstract Submissions
• Oral and Poster Presentations
• General
 Please
Note:
Online Payments can be made only in US dollars.
For Indian Delegates ( 22$) , for Students ( 17$
) and for Accompanying Person ( 22 $)
Demand Draft Payment :
Payable at ICPR, New Delhi
For Indian Delegates ( Rs 1000) , for Students
( Rs 750 ) and for Accompanying Person ( Rs 1000)
How
do I register to attend the Congress?
I
am trying to register for the Congress online
via the Congress website. Where is the "submit"
button for online submission?
What
is included in the Congress registration fee?
When
should I register?
When
is the deadline for registration?
I
am unable to pre-register - I can only register
on the day. Is this possible?
I
have sent my registration form to the APC office.
When should I expect to receive confirmation?
The
Congress is less than two weeks away, and I
haven't received any confirmation documents.
What should I do?
I
have registered but I notice that my invoice
is not for the correct amount. What should I
do?
I
didn't book any optional extras (such as workshops/optional
dinners) when I made my original registration,
but I want to add them on now. How do I do this?
I
am not yet sure if I can definitely attend the
Congress. Is it okay for me to register now and
then cancel later, or just not turn up at the
Congress?
I
have to cancel my place at the Congress. Can a
colleague attend in my place?
I
have to cancel my place at the Congress completely,
and no one else from my organisation can attend
in my place. What do I need to do?
I
need to cancel my place. Do you need to know the
reason for my cancellation?
I
need to cancel, but it is too late to get any
sort of refund of my fee. Is it okay for me to
just not turn up at the Congress?
I
registered to attend the Congress, but now I can't
attend. I haven't paid yet, and I never received
confirmation anyway, so is it okay if I just don't
turn up?
When
do I need to pay my registration fee?
How
do I pay my registration fee?
The
registration form only has space for credit card
details, but I don't have a credit card. Can I
pay another way?
I
have paid my registration fee, but I have received
a letter saying that my account is still outstanding.
Is there a problem with my payment?
Will
I automatically get a receipt for my registration
fee?
Can
I submit an abstract now? How
do I submit an abstract?
I
am unable to attend the Congress. Can I still
submit my abstract for publication in the Congress
abstract book?
I
have submitted my abstract but have not received
confirmation of receipt, what should I do?
I
have submitted my abstract and received a receipt,
but now I realise that it contained a mistake
and I need to revise it, should I submit it again
online?
I
have lost my abstract reference number - what
should I quote when I contact the APC office with
a query?
I
have submitted my abstract for review and received
an electronic receipt. What happens now?
As
a presenter, why is there a deadline for me to register,
when non-presenting delegates can register at any
time? I
realise that I need to register by the author
registration deadline, but I am still waiting
to hear whether I have funding to attend. What
should I do?
I
realise that I need to register by the author
registration deadline, but I am still waiting
to hear whether I have been successful with my
entry visa application. What should I do?
My
abstract has been accepted, but I now need to
withdraw it. How do I do this?
My
abstract has been accepted, but we won't be able
to present it at the Congress. Can it still be
included in the Congress abstract book?
I
submitted an abstract, but now I am unable to
attend and present it at the Congress. Can a co-author
colleague present it on my behalf?
I
am going to present more than one presentation
at the Congress, do I need to pay more than one
registration fee?
When
is my oral presentation and how long should it
last?
The
details of my presentation have changed, but the
old details are still on the website. When will
it be updated?
Why
am I having problems faxing my registration
form?
Are
there any group travel arrangements for the
Congress, official air carriers or official
travel agents?
Will
I get the Congress abstracts and program sent
to me before the meeting?
I
may be interested in exhibiting my products
and services at the event, or sponsoring the
Congress. Is there an opportunity to do this?
What
materials will I get when I arrive at the Congress?
Will
I receive a full list of participants including
mailing addresses and email addresses when I
arrive at the Congress?
Is
there a specific dress code for the Congress
sessions or for any of the other Congress events?
How
do I book accommodation for the Congress?
Do
I need a visa to attend the Congress, and if
so, can the APC office help me with my entry
visa application?
I
am unable to come to the registration session
at the start of the Congress. Can I register
at a later stage?
Registration
How
do I register to attend the Congress?
The registration period for the Congress
is opened. You can register online using your
credit/debit card, with our secure online facility
on the registration page of the website. If
you would like to pay by another method, please
download the printable registration form (on
the registration page), complete the registration
form in full and send it back to the APC office
by fax or (air)mail and your registration will
be processed and confirmation documents will
be sent to you.
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I
am trying to register for the Congress online
via the Congress website. Where is the online
submission button?
For your security, we currently do not accept
online registrations. Please print out the registration
form available online and fax it to us or send
by (air)mail.
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What
is included in the Congress registration fee?
Registration for
the Congress as a delegate +
Your meals are provided as
part of your fee +
what materials and documentation
you should expect to receive as delegate (Normally
include Congress Souvenir, Abstract and Programme
list and Participant's list, Notepad and A Pen
with bag/file folder etc.).
Accomodations
charges will be separate as per the category/mode
being opted by persons.
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When
should I register?
Please register as soon as you know that your
attendance is definite. This will mean that
the APC office will be able to send all the
relevant documentation to you in good time before
the Congress, and your name will be included
in the published list of participants. It will
also mean that you have a guaranteed place -
on occasions Congresss do become fully booked
and regrettably we do have to turn people away.
However, if your attendance is not definite
- i.e. you do not yet have your funding or entry
visa finalized, please do not register yet.
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When
is the deadline for registration?
If you are planning to attend the Congress as
a standard delegate (i.e. not a presenter),
there is no deadline for registration. As long
as space is available at the Congress, you can
register right up until the Congress itself.
Do check the homepage of the Congress website
for announcements about the Congress being/becoming
fully booked. However, if you know you are going
to attend, we do recommend that you do it as
early as possible. As well as ensuring your
place, this will mean that the APC office will
be able to send all the relevant documentation
to you in good time before the Congress, and
your name will be added to the published list
of participants.
If you are making a presentation at the Congress,
it is essential that you register according
to the author registration deadline which is
detailed in your acceptance correspondence.
If you do not register by this date, your material
will be automatically excluded from the final
Congress program.
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I
am unable to pre-register - I can only register
on the day. Is this possible?
On occasions, Congresss do become fully booked,
and therefore in order to avoid a wasted journey
to the Congress, please check the homepage of
the Congress website for announcements. If places
are still available complete a Congress registration
form and bring this along to the Congress with
you. Please note that we do require full payment
for on-site registrations, and that we will
be unable to invoice your organization at such
a late stage.
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I
have sent my registration form to the APC office.
When should I expect to receive confirmation?
All registrations are acknowledged in writing,
and you will receive a confirmation email/letter,
an invoice/receipt for your registration fee
and an information sheet giving details on how
to travel to the Congress and registration times
etc. This is sent by airmail from the India
for early registrations, and by fax for registrations
received just prior to the Congress. Please
allow approximately one week delivery time for
airmail letters from usF. We aim to process
registrations as quickly as possible, and usually
this is done within 7 days of receipt, but if
you register over an author deadline or an early
booking deadline, please be patient, as we experience
high volumes of registration form submissions
over these times, and delays can be experienced.
If we anticipate a delay in processing your
registration form, an email acknowledging receipt
of your form will be sent to you.
Remember that registering in good time before
deadlines means that you are dealt with promptly!
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The
Congress is less than two weeks away, and I
haven't received any confirmation documents.
What should I do?
This could mean that either your form was not
received successfully, and you are not registered,
or that our confirmation documents have not
reached you successfully. It is essential that
you make urgent contact with the APC office
in order to check the status of your registration.
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Please let the APC office know in writing, including
any payment details, and subject to places being
available, we will be able to get this amendment
made for you.
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Cancellation
of Registration
I am not yet sure if I can definitely attend the
Congress. Is it okay for me to register now and
then cancel later, or just not turn up at the
Congress?
No, if you are not sure that you can attend, do
not register at this stage. Cancellation terms
and conditions apply to your registration from
the moment that you submit your signed registration
form to us, as we will then be holding a place
at the Congress specifically for you. The Congress
organisers incur prepaid costs for each place
booked, for example for your Congress catering
and for Congress materials, regardless of whether
you ultimately attend or not, which is the reason
for the cancellation charge. In addition if you
book a place, and the Congress becomes fully booked,
you will be preventing someone else from attending
the Congress. Please refer to the Registration
Informationsection of the Congress website for
the specific cancellation terms. Depending on
when you cancel your place, you will be asked
to pay 10%, 50% or 100% of the registration fee
due. 100% cancellation charges apply if you book
a place but do not attend the Congress. This also
applies if you have not yet pre-paid but you cancel
or do not attend (you will still be asked to pay
the applicable cancellation charge).
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I
have to cancel my place at the Congress. Can a colleague
attend in my place?
This is usually not a problem. Please inform the
APC office in writing of your details, plus the
contact details of the person who will be attending
in your place. A substitution can then be made,
and no extra charge or cancellation penalty is incurred.
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I
have to cancel my place at the Congress completely,
and no one else from my organisation can attend
in my place. What do I need to do?
Please contact the APC office in writing in order
to cancel the place fully. Cancellation terms will
apply, and the cancellation charge will depend on
the date of your cancellation - please refer to
the Registration Information section of the
website for details.
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I
registered to attend the Congress, but now I can't
attend. I haven't paid yet, and I have not received
confirmation anyway, so is it okay if I just don't
turn up?
No, if you are unable to attend, you must let
the APC office know in writing. Cancellation terms
and conditions apply to your registration from
the moment that you submit your signed registration
form to us, as we will then be holding a place
at the Congress specifically for you. This is
regardless of whether you have received your confirmation
documents and is regardless of whether you have
paid or not. If you have not received your confirmation
documents, please let us know. Please refer to
the Registration Informationsection of the Congress
website for the specific cancellation terms. Depending
on when you cancel your place, you will be asked
to pay 10%, 50% or 100% of the registration fee
due. 100% cancellation charges apply if you book
a place but do not show up at the Congress. This
also applies if you have not yet pre-paid but
you cancel or do not attend (you will still be
asked to pay the applicable cancellation charge).
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Payments
When
do I need to pay my registration fee?
Your registration fee must be paid in full by the
date of the Congress in order to ensure that you
are allowed entry to Congress sessions. In order
to make the registration process as quick and efficient
as possible for you, we recommend that you complete
the registration form with your credit card details.
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How
do I pay my registration fee?
In order to expedite the registration process,
please complete the registration form with your
credit card details. Confirmation of your credit
card payment along with registration confirmation
documents will be sent to you by (air)mail. Please
see the Registration Information section
of the Congress website for Online payment methods.
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The
registration form only has space for credit card
details, but I don't have a credit card. Can I
pay another way?
If there is any way that you can pay by credit
card, we do strongly recommend it, as it is the
quickest and most efficient method of payment.
However, if this is impossible, please see the
Registration Information section of the
Congress website for alternative payment methods.
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I
have paid my registration fee, but I have received
a letter saying that my account is still outstanding.
Is there a problem with my payment?
We are sorry that this has happened. Occasionally
we do have problems can happen with cheques and
bank drafts which are sent to us from without
related invoice numbers or delegate names. If
you have received a letter please send full
details of your payment - i.e. date made, payment
method, organisation name, invoice number, plus
any bank reference number for wire transfers,
or cheque number to us in order that your payment
can be located and your account settled.
(Delegates are reminded not to
email credit card information in any circumstances.)
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Will
I automatically get a receipt for my registration
fee?
In your registration confirmation pack, you will
receive a confirmation invoice. This includes
the full amount to be paid for your registration
fee along with any relevant payment details received
on your registration form. It may also be marked
"Fully Paid" if your payment has already
been processed, and this can be used as an official
receipt for most purposes. If you require any
other type of receipt document, please contact
our accounts
department.
(Delegates are reminded not to
email credit card information in any circumstances.)
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Abstract
Submissions
Can
I submit an abstract now?
Information will be available on the Submission
of Abstracts section of the Congress website.
This will provide you with the relevant abstract
submission deadline and submission guidelines,
and it will also inform you if the submission
period is not yet open, or if the deadline has
passed and submissions are no longer being considered.
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How
do I submit an abstract?
Abstract submissions must be done online using
the abstract submissions system. Please see the
Submission
of Abstracts section of the Congress website
for full guidelines. The system involves you filling
in a simple web form with your contact and abstract
details, attaching your prepared abstract and
pressing submit. The whole submission process
is very quick, and means that your abstract is
automatically acknowledged and is added to the
review system. You must format your abstract exactly
according to the template and guidelines provided
on the website. Please do ensure that you submit
carefully and accurately, in order to avoid later
revisions. In order that you receive your automatic
receipt, it is particularly important that you
input your email address accurately.
You can upload your abstract online also and
view it, modify it till the last date for submission
of the Abstract/Registration. For doing this click
this link Submission
of Abstracts.
You can submit the abstract manually by sending
direct to us on our office address or email to
us on
info@asianphilosophy.org
but submitting online will allow you to change
as per your need and updation.
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I
have submitted my abstract but have not received
confirmation of receipt, what should I do?
Important: Your submission is not valid until
you receive the electronic receipt quoting your
reference number! Please don't presume that we
have received your abstract successfully until
you have received acknowledgement of its safe
receipt. If you contact us nearer to the Congress
enquiring about the status of your submission,
and we have not received it, it may be too late
at that stage for it to be considered for presentation.
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I
have submitted my abstract and have received a receipt,
but now I realise that it contained a mistake and
I need to revise it. Should I submit the abstract
again online?
No, please do not resubmit your abstract
online, as this will result in a duplication. Please
send an email to the Congress office explaining
the revision, and attach the revised abstract. Remember
to quote your abstract reference number.
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I
have submitted my abstract for review and have
received an electronic receipt. What happens now?
Your abstract will be sent for review by the Congress
Abstract committee, in order to determine whether
it is acceptable for presentation at the Congress.
This can take some time, and the date when we
expect to be able to inform you of the outcome
of review will be included in your electronic
abstract receipt. Correspondence informing you
of the outcome of review will normally be sent
to you by email and hard copy mail. This correspondence
will inform you of the details of your presentation
format, registration information as well as instructions
for the submission of your full paper.
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Oral
and Poster Presentations
I
realise that I need to register by the author
registration deadline, but I am still waiting
to hear whether I have funding to attend. What
should I do?
Do not register for the congress, until you are
sure that your funding to attend the Congress
is approved. Cancellation terms and conditions
apply to your registration from the moment that
you submit your signed registration form to us,
as we will then be holding a place at the Congress
specifically for you. The Congress organisers
incur prepaid costs for each place booked, for
example for your Congress catering and for Congress
materials, regardless of whether you ultimately
attend or not, which is the reason for the cancellation
charge. In addition if you book a place, and the
Congress becomes fully booked, you will be preventing
someone else from attending the Congress. Rather
than registering, and potentially cancelling at
a later stage, please let the APC office know
your position, and let us know the date when you
expect to receive confirmation of the funding
application.
Make sure that you keep in contact with us about
the status of your attendance, as if we do not
hear from you at all by the delegate registration
deadline, we will presume that you are unable
to attend, and we will remove your material from
the Congress program.
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I
realise that I need to register by the author
registration deadline, but I am still waiting
to hear whether I have been successful with my
entry visa application. What should I do?
Do not register for the Congress, until you are
sure that your entry visa has been approved. Cancellation
terms and conditions apply to your registration
from the moment that you submit your signed registration
form to us, as we will then be holding a place
at the Congress specifically for you. The Congress
organisers incur prepaid costs for each place
booked, for example for your Congress catering
and for Congress materials, regardless of whether
you ultimately attend or not, which is the reason
for the cancellation charge. In addition, if you
book a place, and the Congress becomes fully booked,
you will be preventing someone else from attending
the Congress. Rather than registering, and potentially
cancelling at a later stage, please let the APC
office know your position, and let us know the
date when you expect to receive notification regarding
your visa application from the relevant authorities.
This will mean that we may be able to provisionally
keep your material in the Congress program, pending
the outcome of your visa application.Please refer
to the Registration Informationsection of the
Congress website for the specific cancellation
terms. Depending on when you cancel your place,
you will be asked to pay 10%, 50% or 100% of the
registration fee due. 100% cancellation charges
apply if you book a place but do not show up at
the Congress. This also applies if you have not
yet pre-paid but you cancel or do not show up
(you will still be asked to pay the applicable
cancellation charge).
Make sure that you keep in contact with us about
the status of your attendance, as if we do not
hear from you at all by the author registration
deadline, we will presume that you are unable
to attend, and we will remove your material from
the Congress program.
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My
abstract has been accepted, but I now need to withdraw
it. How do I do this?
Please let the APC office know as soon as possible
by email, in order that we can update your records
and the Congress program.
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My
abstract has been accepted, but we won't be able
to present it at the Congress. Can it still be included
in the Congress abstract book?
Unfortunately, no. Only those abstracts to be presented
at the Congress by a registered delegate will be
included in the Congress program and abstract book.
We do not allow abstracts to be printed in the Congress
materials unless a presenting author registers to
attend the Congress.
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I
am going to present more than one presentation at
the Congress, do I need to pay more than one registration
fee?
No, the registration fee for the Congress applies
to each attending delegate regardless of the number
of presentations made.
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When
is my oral presentation and how long should it last?
Please refer to the Congress oral program to see
when your individual presentation will take place
and its duration.
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General
Why
am I having problems faxing my registration form?
The fax number for the APC office is in the
India. If you are dialling from the U.S.A., you
will need to dial 91-11 to be followed by the
fax number for the Congress office, making sure
you omit the initial 0 of the area code. From
Europe the code is 00 44 followed by the fax number,
omitting the initial 0 from the area code. If
you are dialling correctly, but are still not
successful, please contact the Congress office
by email or telephone in order to ascertain the
problem.
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Are
there any group travel arrangements for the Congress,
official air carriers or official travel agents?
No, we have found from experience that delegates
prefer to make their own independent travel arrangements.
In the age of internet bookings, it is easier
and more cost-efficient for you to shop around
and find the most convenient travel option for
yourself. The Congress organisers do not provide
shuttles from the airport to the Congress venue,
but transfers by public transport are normally
available and information on these can be found
on the information sheet sent with your registration
confirmation pack.
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Will
I get the Congress abstracts and program sent to
me before the meeting?
No, but the Congress program will be available and
updated on the Congress website for you to print
out up until the Congress. The Congress abstract
book and final printed program, together with any
late news items will be available for collection
at the registration desk when you arrive at the
Congress.
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I
may be interested in exhibiting my products and
services at the event, or sponsoring the Congress.
Is there an opportunity to do this?
If you are interested in exhibiting or sponsoring
the Congress, please contact the APC office for
further details of costs and availability.
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What
materials will I get when I arrive at the Congress?
As a minimum, you will receive the final printed
program and Congress abstracts plus a list of
participants. You will also receive a name badge
at the registration desk which we ask you to wear
throughout Congress hours for security purposes.
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Will
I receive a full list of participants including
mailing addresses and email addresses when I arrive
at the Congress?
Due to data protection restrictions, we are prohibited
from giving out these details. The list you receive
at the Congress will include the name, organisation
and country of each delegate, but no further details.
We recommend that you solicit business cards from
contacts you make personally at the Congress,
and therefore recommend that you bring plenty
of cards with you to the event.
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Is
there a specific dress code for the Congress sessions
or for any of the other Congress events?
There is no specific dress code for the Congress
sessions. However, if you are attending a Congress
in a hot climate, please remember that the Congress
room will be air-conditioned. We recommend that
you bring along a sweater or jacket for indoors.
Similarly, unless a dress code is given on the
website along with the details for any Congress
dinners or social events, then you are free to
dress as you like.
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How
do I book accommodation for the Congress.
An official accommodation option is always included
on the Congress website once the registration
period is open.Please see the
Accomodation section of the Congress website
for details of how to make a booking. Please note
that you should book early to guarantee availability
and any special Congress rate.
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Do
I need a visa to attend the Congress, and if so,
can the APC office help me with my entry visa
application?
If you are unsure whether you need a visa to attend
the Congress, please check with your local embassy
or travel agent. If you do, it is essential that
you begin the process as soon as possible, in
order that you obtain your visa in time for the
Congress or registration deadline.
Subject to certain conditions, we can provide
a standard invitation letter to assist you with
your visa application, and this should be requested
from the APC office. We do ask though that you
submit your own application to the relevant authority
and follow up accordingly. Unfortunately the Congress
office is unable to follow up your application
on your behalf or enter into correspondence directly
with consulates. The invitation letter simply
invites you to register for the Congress, and
does not imply any undertaking to provide funding
or act as financial guarantee for your stay in
the hosting country.
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I
am unable to come to the registration session
at the start of the Congress. Can I register at
a later stage?
Yes, the Congress information and registration
desk will be staffed throughout Congress hours
for queries and late registration. Subject to
availability of space and accommodations etc.
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